Description
The Supply Chain Officer is responsible for compliant asset management for Kyiv operations, coordination of registration and customs/logistics processes for incoming humanitarian cargo, and timely preparation of monthly administrative and recurring contract payments.
Responsibilities:
Asset management and equipment storage
- Receive and document incoming assets and equipment, verifying quantities and condition.
- Maintain the Kyiv asset list, annual asset purchase register, and other related records.
- Support periodic physical asset verifications and reconciliations.
- Coordinate asset allocation and separation clearances.
- Manage equipment storage points and rented storage arrangements.
Humanitarian cargo registration and logistics
- Verify invoices and cargo details; prepare bilingual donation certificates.
- Coordinate logistics and customs clearance for humanitarian cargo.
- Prepare and submit reports on the receipt and distribution of humanitarian goods.
Contract registers and document archiving
- Maintain electronic contract registers and indexed electronic and paper contract files.
Administrative and recurring contract payments
- Collect and verify invoices and supporting documents for monthly payments.
- Prepare payment documentation for office supplies and services.
Goods and services receiving in Integra
- Record goods and services receipts against POs in Integra.
Guest house payment records and AP vouchers
- Maintain guest house records and reconcile them with payment status.
- Complete and update AP vouchers for guest house rent and utilities.
Operational support
- Provide back-up support to other Supply Chain functions.
- Develop and update practical guidance and templates for asset use and management.
Requirements:
- University degree in Supply Chain Management, Logistics, Business Administration, Finance, or a related discipline.
- Minimum of 2-3 years of relevant experience in asset management, logistics/supply chain operations, or administrative/finance process support.
- Experience working with ERP systems, particularly Microsoft Dynamics 365/Integra.
- Demonstrated ability to manage asset custody, lifecycle tracking, and disposal processes.
- Strong coordination and stakeholder management skills.
- Fluency in Ukrainian and working knowledge of English.
Employee benefits:
- Competitive salary
- Purposeful job and development opportunities
- English classes and unlimited online training courses
- Life Insurance
- Medical insurance for staff and family members
- Free psychological support
- 30 calendar days of annual vacation
- Up to 10 days of paid medical leave