Description
We are seeking a Senior Business Process Specialist to provide administrative and coordination support to Opportunity Owners across business and pipeline activities.
The successful candidate will support activities related to stage gates 1 – 4 in the Business Management System (BMS) to ensure compliance with the Opportunity Risk Assessment (ORA).
Responsibilities:
- Support the AM&A business with the coordination of governance and compliance activities throughout stage gates 1 – 4 in the Business Management System (BMS) by gathering information and monitoring progress.
- Initiate and track required engagements with Legal, Ethics & Compliance (E&C), Commercial, and other specialist teams in line with company processes.
- Maintain accurate records of approvals, actions, risks, and supporting documentation.
- Provide administrative support for framework management activities, including maintaining framework registers, trackers, and reporting information.
- Support framework pipeline management by monitoring opportunities, contract renewals, key dates, and submission deadlines.
- Ensure framework protocols, processes, templates, and documentation are followed and kept up to date.
- Coordinate meetings, actions, and communications between stakeholders involved in opportunity and framework activities.
- Produce regular pipeline, framework, and governance status reports for management review.
- Escalate overdue actions, approvals, or process issues to Opportunity Owners and relevant stakeholders.
- Contribute to continuous improvement initiatives by identifying opportunities to simplify and enhance processes and reporting.
Qualifications:
- Strong organisational and administrative skills.
- Good attention to detail and ability to maintain accurate records.
- Experience using tracking tools, databases, and reporting systems.
- Strong communication and stakeholder coordination skills.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Understanding of governance, compliance, bidding, or framework processes is desirable but not essential.