Description
We are seeking an Executive Assistant to support our VP of Security. You will join a high-paced Global Safety, Security and Aviation team. This role is responsible for providing diverse operational and administrative support from daily calendar and meeting management to special projects and will play a critical part in driving our efforts to attract, develop and retain outstanding talent across every country and every region where we do business.
Responsibilities:
- Provide administrative support to the Vice President of Global Safety, Security and Aviation and team
- Calendar management - coordinate all meetings including team meetings, offsite meetings, board and committee meetings, speaking engagements and meetings with internal and external business partners across global time zones
- Understand the nuances of customer etiquette as well as how to engage both internal Adobe Executives and external contacts
- Possess a high degree of discretion and confidentiality; exhibit sound judgment in handling sensitive materials
- Travel planning & support - domestic & international
- Process business expense reimbursement requests, invoices and PO handling with precision
- Leadership - Partnering with other Executive and Administrative Assistants, you'll create a harmonious support network for our leaders, amplifying their effectiveness
- Problem solving – anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work
- Project Management skills as well as prioritizing work and balancing several workstreams at a time
- Partner closely with internal partners in preparation for meetings
- Coordinate assistance with office space and equipment
- Maintain organization distribution lists and charts, ability to review data with a keen attention to detail
- Assists in coordinating and communicating about organization-wide engagement and social events
- Supports and owns specialist projects on an as-needed basis
Requirements:
- Bachelor’s Degree or equivalent work experience
- Minimum of 6-8 years of experience as an Executive Assistant
- Professional, completely discrete and able to work with highly confidential matters
- Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization
- Ability to prioritize and accomplish tasks with minimal direction in a very fast-paced environment and apply sound judgment
- Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization
- Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed
- Demonstrates strong judgment, emotional intelligence, and integrity
- Remains calm under pressure with strong executive presence
- Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Concur and Ariba is a plus
- Previous experience in supporting HR organizations, corporate events or internal event coordination is a plus