Purchasing Analyst 1

IQVIA Laboratories is a global leader in drug discovery and development laboratory services. As a Purchasing Analyst 1, you will play a key part in advancing Procure to Pay (P2P) purchasing processes and supporting acquisition integrations.

Main Responsibilities:

• Guide internal stakeholders on policy and practices for using procurement systems, raising requisitions, committing Purchase Orders to suppliers, and paying supplier invoices.
• Review requisitions for external vendor spend, check for accuracy, and process as appropriate.
• Ensure all Purchase Orders are dispatched to suppliers on a timely basis and follow-up as required to ensure they have been received, processed, and have a delivery date.
• Work with suppliers to amend delivery dates on goods and services as deemed necessary by the business.
• Ensure purchase orders comply with contract terms and work to improve the efficiency of the purchase to pay process.
• Ensure Purchase orders pricing is accurate, and take steps internally and with suppliers to correct price deviations in advance of invoice holds.
• Proactively manage supplier performance on PO commitments, delivery, and Invoice accuracy.
• Ensure suppliers follow the correct procedures for submitting invoices for payment.
• Supplier pricing negotiation.
• Supporting supplier performance & relationship management.
• Work with Accounts Payable organizations to clear any invoices on-hold (matching exceptions) to ensure on-time supplier payments.
• Be the Subject Matter Expert for our Procurement Systems (Peoplesoft, Oracle, Coupa). Troubleshoot issues to resolution.
• Use system reporting and bespoke analysis in Excel and/or Power BI to drive decision making and prioritization.
• Extract spend data from accounts payable or other databases and create spend reports.
• Undertake RFP/RFQ work for competitively tendered business opportunities.
• Perform competitive analysis on supplier bids.
• Prepare and present regular and ad-hoc purchasing recommendations to purchasing management.
• Undertake Purchasing system UAT support activities as assigned.
• Perform other duties as assigned.

Essential Functions:

• Extract and analyze spend data from Accounts Payable and other internal databases to develop accurate and actionable spend reports.
• Obtain and consolidate spend files from external vendors to establish baseline spend across key purchasing categories.
• Partner with functional stakeholders to gather requirements, define purchasing process steps, and establish project timelines.
• Benchmark and validate sourcing opportunities through Requests for Information (RFIs), develop and issue competitive Requests for Proposals (RFPs), and support negotiation of optimal commercial terms.
• Prepare and present purchasing recommendations, insights, and sourcing outcomes to purchasing management.
• Under guidance, collect and analyze IQVIA data from issue logs to support vendor performance reporting, and coordinate monthly and quarterly vendor management meetings.
• Ensure purchase orders align with contract terms and contribute to continuous improvement of the procure to pay (P2P) process.
• Perform additional duties and support special projects as assigned.

Qualifications:

• Bachelor’s degree required; field of study in Business, Supply Chain, Finance, or related discipline preferred.
• Minimum 3 years of professional experience, including at least 1 year in purchasing, procurement, supply chain management, materials management, or a related function involving RFP processes; or an equivalent combination of education, training, and experience.
• Strong knowledge of purchasing methodologies, principles, processes, and best practices.
• Proficiency with Microsoft Office applications, particularly Excel for data analysis and reporting.
• Solid technical accounting understanding and ability to interpret financial data.
• Strong analytical and numeracy skills, with the ability to extract insights from complex datasets.
• Ability to identify financial or process issues and support the development of mitigating actions.
• Demonstrated ability to prioritize, organize, and manage multiple workstreams to meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to build and maintain effective working relationships with colleagues, managers, vendors, and cross-functional partners.
• Experience with procurement systems (e.g., PeopleSoft, Coupa) is highly desirable.
• Familiarity with LEAN, automation, or process improvement initiatives is a plus.