Description
We are looking for a detail-oriented and proactive Procurement Analyst to join our Supply Chain Operations team.
In this role, you will be the backbone of our purchasing lifecycle, ensuring that our procurement processes are efficient, compliant, and accurate.
You will act as a key partner to our Finance team and internal requesters, managing everything from Purchase Request (PR) issuance to invoice reconciliation.
If you enjoy solving operational puzzles, possess an eagle eye for detail, and are eager to drive process improvements in a fast-paced environment, this role is for you.
Key Roles & Responsibilities
- Manage the end-to-end PR/PO process, ensuring requests are initiated within a 48-hour window.
- Verify charge codes, account types (Capex/NMA/Standard), and ensure alignment with departmental budgets.
- Coordinate monthly financial accruals in our systems.
- Ensure all POs are correctly categorized and that financial commitments are accurately reflected before period-end deadlines.
- Timely invoice approvals, ensuring strict matching between PO data, unit pricing, and quantity with input from requestors.
- Conduct thorough reviews to ensure payment is only made for services or goods successfully received.
- Take ownership of identifying the root cause of invoicing issues.
- Work closely with Accounts Payable, internal stakeholders, and external suppliers to resolve discrepancies and prevent payment delays.
- Proactively monitor the health of open Purchase Orders, managing revisions, re-openings, and closures to ensure system data remains clean and actionable.
- Assist in managing automated reporting flows and look for opportunities to streamline manual tasks using existing system capabilities.
Required Skill Set
- Hands-on experience with ERP systems (e.g., Oracle Cloud CBM, or similar procurement platforms) is highly desirable.
- Ability to deep-dive into data to identify inconsistencies.
- Excellent interpersonal skills to navigate queries from various stakeholders.
- A high degree of accuracy is non-negotiable.
- Ability to navigate complex processes and get to the root of system or billing issues rather than providing temporary fixes.
Key Performance Indicators (KPIs)
- Operational Throughput: Consistency in meeting PR initiation and PO issuance cycle time.
- Financial Accuracy: Accuracy rate of monthly accrual entries and invoice matching to prevent overpayment or booking errors.
- Resolution Efficiency: Effectiveness in resolving invoice discrepancies and minimizing the number of outstanding or aged open POs.
- Process Compliance: Adherence to internal procurement policies and correct use of system GL accounts and line categories.
- Stakeholder Satisfaction: Timeliness and quality of support provided to internal requesters and Finance analysts regarding PO status and system queries.