Description
We are seeking an Administrative Assistant to provide administrative and clerical support to our daily office operations in Hong Kong, SAR, China.
Responsibilities:
- Provide administrative and clerical support to daily office operations
- Coordinate office services, facilities, and general administration activities
- Manage correspondence, filing systems, records, and documentation
- Prepare reports, presentations, meeting minutes, and business correspondence
- Schedule meetings, appointments, and maintain calendars
- Handle procurement of office supplies and vendor coordination
- Process invoices, purchase orders, and expense claims
- Maintain databases and ensure records are accurate and up to date
- Coordinate travel arrangements, logistics, and event administration if required
- Support HR administration, including onboarding, attendance, and leave records
- Liaise with internal departments and external service providers
- Monitor contract renewals and maintain administrative compliance records
- Assist in developing and improving office procedures and administrative processes
- Handle confidential information with discretion and professionalism
- Perform ad hoc administrative duties assigned by management