Description
We are seeking a Translation Project Coordinator to join our team in Tokyo. As a Translation Project Coordinator, you will utilize your language skills and multi-tasking abilities to work in an international environment.
Responsibilities:
- Complete administrative tasks, including organization of emails and documents, import/export of data, document creation and maintenance
- Identify and understand project requirements
- Manage simple projects, including placing jobs, setting up jobs, calculating and assigning budgets, identifying best vendors, contacting vendors, negotiating deadlines and prices, creating purchase orders, conducting final quality checks, and delivering projects
- Create and track schedules for individual projects and departments
- Log costs, scores, and general job information onto spreadsheets
- Assess and understand complex job requirements
- Create project plans for internal and external use
- Maintain relationships with vendors, including identification, recruitment, engagement, and training
- Process innovation and improvement, including creation of macros, new platforms, and processes
- Follow-up with vendors, contact the Vendor Management team with requests, and manage vendor calendars
- Manage and create specific accounts, Translation Memory & Glossary
- Create and maintain reference materials
- File preparation, including formatting using .doc, PDF, and .xls files
- Identify root causes and communicate findings to the team
- Analyze client feedback and drive appropriate actions
- Assist in Compliance Report investigations
- Participate in the implementation of preventive actions
- Share knowledge and expertise with internal and external stakeholders
- Solve technical issues in collaboration with support teams
Requirements:
- Excellent verbal and written communication skills in English and Japanese
- Advanced problem-solving and critical thinking skills
- Flexibility and adaptability, with the ability to work efficiently in a changing business environment
- Good interpersonal skills to build relationships at all levels of the organization and externally
- Ability to effectively multitask and prioritize tasks
- Good organization skills and attention to detail
- Ability to maintain professionalism and focus under pressure and tight deadlines
- Good time management skills
- Minimum Bachelor's degree or equivalent
What We Offer:
- Competitive salary: ¥360-400 million per year (depending on experience)
- Comprehensive social insurance
- Transportation allowance (up to ¥30,000 per month)
- 2-day weekend, holidays, and paid vacation (15 days in the first year)
- Birthday leave, bereavement leave, parental leave, and sick leave
- Opportunities for professional growth and development