Talent Acquisition Coordinator - 3 Month Contractor

We are hiring a Talent Acquisition Coordinator to provide administrative support across the recruiting process for the Westbridge Print business. This is a 3-month contract opportunity with potential to extend. The role works in partnership with recruiters and HR Business Partners to manage candidate interactions and support recruiting and onboarding.

Key Responsibilities:

• Provide scheduling support to high-volume corporate recruiters across the full recruiting life cycle
• Schedule candidates for interviews, send follow-up reminders, and collect interview notes for retention and compliance
• Maintain the applicant tracking system to ensure data integrity and compliance
• Audit applicant tracking system data and make corrections in the HRIS or ATS as needed
• Coordinate background checks and required drug testing, serving as the primary contact with the background check vendor
• Coordinate internal and external job postings, including niche job boards when requested
• Prepare offer letters, disposition letters, and acknowledgement letters as appropriate
• Handle new hire processes, including offer letter delivery and background check forms, and hand off to hiring managers for a positive onboarding experience
• Assist with preparing recruiting reports
• Identify process improvements and partner with peers and Recruiting Operations to implement them

Required Qualifications:

• Minimum of 2 years of professional or administrative experience
• Strong verbal and written communication skills
• Ability to meet tight deadlines, manage multiple projects, and set priorities
• Detail-oriented and customer-focused, with excellent organizational and follow-up skills
• Proven ability to build positive working relationships with recruiters, hiring managers, HR Business Partners, and candidates
• Strong work ethic and sense of urgency while staying composed under pressure
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• High proficiency with automated applicant tracking systems

Benefits:

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more
• Social Impact: Make an impact in your community with our Social Impact Institute
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency

Salary Range: $47,600 USD - $88,400 USD