Senior Finance Officer – Budgeting, Reporting & Partnerships

The Senior Finance Officer – Budgeting, Reporting & Partnerships reports to the Senior Finance Coordinator and manages budgeting, donor financial reporting, and partner finance for IRC Jordan.

Budgeting

• Assist in the preparation of proposal budgets and budget narratives in coordination with Program, Grants, and Supply Chain teams, ensuring alignment with donor rules and IRC cost recovery policies.
• Create budget codes and enter approved grant budgets in the system, ensuring budget records are accurate and complete.
• Manage the setup of revenue and indirect cost recovery (ICR) for new projects in the system, in line with award terms and IRC policies.
• Prepare monthly budget versus actuals (BVA) reports for all grants, analyze variances, and share findings and recommendations with budget holders and the Senior Finance Coordinator.
• Review charged transactions against budget codes and prepare and post reclassification entries as needed.
• Prepare budget revisions, realignments, and no-cost extension budgets as required, in line with donor approval thresholds.
• Assist the Senior Finance Coordinator in preparing the annual operations budget.

Donor Financial Reporting & Compliance

• Prepare accurate and timely donor financial reports in line with donor and IRC requirements and deadlines.
• Reconcile donor reports to the general ledger and ensure all reported costs are eligible, allowable, and supported by adequate documentation.
• Maintain a donor reporting calendar and track compliance requirements for donors, including cost eligibility, procurement rules, and audit requirements.
• Support grant opening and closeout meetings, donor audits, and verifications on budgeting and reporting matters.

Partnership Finance

• Conduct financial assessments of prospective and existing partners, and develop and follow up on partner capacity strengthening plans.
• Review partner budgets and financial reports and their supporting documentation, follow up on findings, and post approved partner reports in the system.
• Serve as the finance focal point for partners, track partner advances and liquidations, and participate in partner financial monitoring visits.
• Deliver training and ongoing coaching to partner finance staff on IRC and donor financial requirements, including eligible costs, procurement, and supporting documentation.

Coordination & Internal Controls

• Work closely with Program Managers and budget holders to support sound spending decisions, grant spend plans, and timely corrective action.
• Uphold segregation of duties and internal controls, and coordinate with Accounting team to ensure costs are accurately coded and allocated.
• Contribute to the continuous improvement of finance processes, templates, and tools for budgeting, reporting, and partner finance.

General

• Comply with IRC policies and procedures, including the IRC Way, Fiscal Integrity, and Safeguarding policies.
• Perform other related duties as assigned by the Senior Finance Coordinator.