Procurement Assistant

We are seeking a Procurement Assistant to join our team in Kuala Lumpur, Malaysia. As a Procurement Assistant, you will be responsible for handling purchasing activities, maintaining a roster of suppliers, screening quality and specifications of goods delivered, and negotiating with suppliers.

Responsibilities:

• Handle purchasing activities of supplies and services
• Maintain a roster of suppliers following IOM procurement policies
• Screen quality and specification of goods delivered, and costs charged by suppliers
• Review purchase requests and prepare purchase orders to local suppliers
• Negotiate and obtain competitive quotations with suppliers
• Prepare Bids Analysis Summary (BAS) and obtain necessary approvals
• Control stocks of stationery and office supplies
• Maintain a list of equipment on loan to staff and follow up on returns
• Procure equipment, vehicles, and office supplies
• Coordinate with Manila Supply Chain Unit (MSCU) on procurement questions
• Monitor and arrange equipment and facilities for use
• Make travel and hotel reservations when necessary
• Perform other duties as assigned

Qualifications:

• Diploma with minimum four years of relevant work experience
• or Bachelor's Degree with minimum two years of relevant work experience in Business Administration, Accounting, Procurement, or Database Management
• Experience working as Administrative Assistant in a department with multiple functions is preferable
• Experience in working with international humanitarian organizations or government institutions in a multi-cultural setting is an advantage
• Good writing, communication, and computer skills
• Creative and proactive with good organizational skills
• Team-work oriented, high level of integrity, with capacity to work independently
• Ability to work under pressure and complete tasks in a timely and accurate manner

Languages:

• Fluency in English and language of country where incumbent is working are required