Procurement Officer

The Procurement Officer manages assigned procurement activities for Mass Marketing and Fundraising within External Relations, maintaining complete sourcing records and coordinating supplier due diligence, approvals and contract administration.

Responsibilities:

• Procurement Planning and Market Research:
• Collect and maintain spend, supplier and market information to support procurement planning
• Prepare and update procurement plans for assigned requests
• Conduct market research and identify potential suppliers

• Sourcing Execution and Contract Administration:
• Manage assigned requests for information, quotations and proposals within delegated authority
• Coordinate bidder communications and evaluation records
• Negotiate pricing and commercial terms for assigned procurements

• Vendor Due Diligence, Risk Review, and Documentation:
• Collect supplier information and coordinate required due diligence and screening
• Track required clearances from Information Security, Data Protection, and Risk and Compliance

• Stakeholder Engagement and Service Support:
• Provide procurement guidance on assigned requests
• Coordinate procurement actions with requesters and relevant review teams

• Reporting and Continuous Improvement:
• Maintain an accurate tracker for assigned sourcing activities
• Recommend practical improvements to procurement checklists, templates and workflows

Requirements:

• Bachelor's degree in procurement, supply chain, business administration, marketing, finance, law or a related field
• At least three years of procurement or sourcing experience
• Experience coordinating competitive tenders, comparing commercial offers, negotiating within agreed parameters and administering contracts
• Proficiency in Excel, including spend and pricing analysis, and experience using ERP or procurement systems