Practice Coordinator

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity.

The San Antonio office is seeking a Practice Coordinator to support lawyers within our Business practice.

Responsibilities include:

• Prepare, edit and proofread a variety of practice area legal documents
• Organize, maintain, and track documents on a client extranet site or other databases
• Actively track deadlines and status of matters, and provide regular updates to attorneys
• Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
• Interact and follow-up with clients, outside counsel and others, as requested
• Manage physical and electronic files (iManage)
• Assist with attorney time entry and client billing, as needed
• Process business expense reimbursements and vendor payments
• Coordinate domestic and international travel arrangements with firm’s travel provider
• Opens and closes client files, including conducting conflict checks, completing new matter forms, and preparing engagement letters
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Assists in the preparation of client proposal materials and PowerPoint presentations
• Assist the firm and peers with overflow work and provide backup support, as requested
• May train, assist, and provide orientation for new and less experienced members of staff

Qualifications:

• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; law firm experience preferred
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
• Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad-hoc demands
• Strong interpersonal and relationship-building abilities, with excellent verbal and written communication skill
• Reliable, resourceful, organized, and detail-oriented

Benefits:

• Access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance
• Pre-tax benefits such as health savings and flexible spending accounts
• 401(k) savings plan and profit-sharing plans if eligible
• Fertility benefits designed to support fertility and family-forming journeys
• Commuter benefits where applicable and student loan assistance refinancing options
• Paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm
• Generous paid maternity leave and paid paternity leave (parental leave) benefit