Practice Assistant

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity.

The Practice Assistant in our Chicago office will provide direct support to lawyers by performing administrative and legal work.

Responsibilities include:

• Accepting work assignments from practice group lawyers and working collaboratively with other team members on duties assigned
• Assisting other practice group support members with overflow work and providing backup support during periods of annual or personal leave
• Processing business expense reimbursements and vendor payments
• Completing client/matter intake request forms and working directly with the lawyer and compliance department on new or existing business
• Reviewing and editing pre-bills for submission to billing department and researching/identifying outstanding invoices and payments, when needed
• Responding to client billing inquiries, including resolving any issues
• Assisting with administrative tasks related to timekeeper compliance requirements and professional organizations
• Providing administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Organizing and managing files/emails in the document management system
• Managing physical files including intake, retention, retrieval and transfer of records
• Exercising good judgment and delegating administrative tasks as needed to appropriate firm resources
• Additional responsibilities or special projects, as requested

Qualifications:

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate or bachelor's degree preferred; High school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Demonstrates good judgment and good interpersonal skills
• Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles

The full-time base annual salary for this position in the Chicago market is expected to range between $50,000 and $65,000.

Benefits include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance, as well as a 401(k) savings plan and profit-sharing plans if eligible.