Manager Exportkontrolle

Job Overview

As a Manager for Export Control at Helsing, you will play a key role in bridging regulatory compliance and operational implementation. You will be responsible for overseeing daily export control processes, including permit procedures, releases, sanctions list checks, and interface with customs.

Responsibilities

Operations , Day-to-Day Business

• Manage BAFA permits (end-to-end): handle individual, collective, and general permits for exports, movements, and technology transfers, including deadlines and conditions.
• Process approvals: review and approve deliveries, services, and software (list checks, end-use, catch-all).
• Sanctions screening: conduct and document checks (EU, UN, OFAC, UK) and process hits.
• Maintain ERP master data: ensure correct classifications (AL No., ECCN) in the ERP system.
• Interface with customs: coordinate with logistics and freight forwarders (ATLAS, proof of origin, carnets).
• Provide advice and documentation: support sales, engineering, and purchasing, and maintain revision-proof documentation.

Projects , Scaling & Future

• Develop export concepts: set up approval structures for new programs and locations from the offer phase.
• Systems & automation: implement and optimise export tools (e.g., SAP GTS, AEB, Descartes).
• ICP development: adapt internal processes and controls to BAFA-ICP standards.
• Audits & KPIs: prepare for internal and external audits (including AEO) and establish relevant key performance indicators.
• Training: design and conduct compliance training for target groups.

Requirements

• Completed studies: business law, business administration, logistics, or comparable education with a focus on export control.
• In-depth operational expertise: at least 5 years of experience in operational export control (industry, tech, defence, or transaction-intensive environment).
• Experienced project management: independent management of projects (system rollouts, digitalisation, framework setup) and cross-functional stakeholders.
• BAFA & EU expertise: sound knowledge of AWG/AWV, EU Dual-Use Regulation, export list, and sanctions law; practical experience with ELAN-K2 and BAFA procedures.
• System & data understanding: experience with ERP or export tools (e.g., SAP GTS, AEB) and understanding of master data and screening logics.
• Resilience & prioritisation: structured, deadline-compliant work style and cool head under high release volume and time pressure.
• Communication skills: negotiation-safe in writing and speaking in German and English.
• Security clearance: willingness and suitability for security clearance (SÜG).

Nice to Have

• Good understanding of US (re-)export rules (ITAR/EAR) to identify red flags early and forward them to the ITAR team.
• Practical knowledge of customs law (UZK) and experience with AEO requirements.
• Certification as an export control specialist (IHK), ECoP, or comparable qualifications.

What We Offer

• Attractive salary and employee participation (VSOP).
• Relocation support: up to €2,500 moving cost allowance and 4 weeks temporary accommodation.
• Further education: €500 / £450 annual further education budget.
• Health & well-being: membership in a fitness studio and mental health support (nilo.health).
• Team & community: regular company events and monthly budget for team activities.
• Extended parental leave: 22 weeks fully paid for the primary parent & 6 weeks for the secondary parent.
• Family promotion: 5 paid special leave days for family emergencies, 100% remote work option during pregnancy, and gradual return to work.