Mail Room Processor

The Mail Room Processor is responsible for the secure handling and distribution of sensitive correspondence, including financial, legal, and compliance-related materials.

Responsibilities will include:

• Process, log, and distribute incoming and outgoing mail, packages, and compliance-related correspondence.
• Verify that all mail handling and storage procedures comply with company privacy and data protection policies.
• Maintain accurate tracking records for sensitive materials, including legal, financial, or customer data.
• Scan, label, and securely upload digital copies of documents into approved systems.
• Identify and escalate potential compliance or privacy concerns related to mail handling or documentation.
• Coordinate with the Compliance and Privacy team to ensure adherence to retention and destruction policies.
• Assist in internal and external audit preparation by maintaining organized and complete mailroom records.
• Operate and maintain mailroom equipment while ensuring confidentiality and security standards are met.
• Support the implementation of new processes or technologies that improve mailroom security and efficiency.
• Collaborate with cross-functional teams to ensure timely and secure distribution of sensitive materials.

Minimum Qualifications:

• High school diploma or equivalent required.
• 1+ year of experience in mailroom, administrative support, or document handling.
• Strong attention to detail and accuracy in processing documentation.
• Ability to maintain confidentiality and comply with privacy standards.
• Basic computer proficiency, including Microsoft Office and document management systems.

Preferred Qualifications:

• Associate’s degree or coursework in business administration, compliance, or information management.
• Experience handling regulated or confidential materials.
• Opex Machine Operations.
• Familiarity with compliance and data privacy principles.
• Experience working in a fast-paced corporate or technology environment.
• Strong organizational and problem-solving skills with a focus on process improvement.

Benefits:

• Flexible and transparent culture with remote and hybrid work options, generous vacation time, and frequent company recharge days for work-life balance.
• Comprehensive medical, dental, and vision coverage, including fertility benefits, available for eligible employees and their families.
• HSA/FSA options and employer-paid disability benefits provided for eligible employees.
• Access to 401(k) or similar retirement plans with employer matching for eligible employees, ensuring long-term financial security.
• Wellness initiatives promoting physical and mental well-being, access to an onsite gym at HQ, gym memberships, mental health resources, wellness challenges, and employee assistance programs.
• Entrata Cares programs offers opportunities for volunteerism, charity events, and giving back to our community.
• Exclusive Previ cell phone plan and discounts on services or local business partnerships for additional employee benefits.
• Bi-annual swag drops for employees