Description
We are seeking a highly organized and detail-oriented Legal Secretary to provide administrative support to the Hong Kong Legal Department at Deutsche Bank.
The successful candidate will work collaboratively with lawyers and non-lawyers to deliver clear, actionable, and commercially pragmatic legal solutions.
Key Responsibilities:
- Provide full secretarial and administrative support to the Hong Kong Legal Department
- Manage complex calendars, schedule meetings, conference calls, and video conferences across multiple jurisdictions and time zones
- Assist with regular legal reporting, including cost savings and business continuity matters
- Assist with onboarding of secondees and new joiners
- Coordinate travel arrangements and expense claims
- Maintain departmental filing systems
- Provide support to the Legal litigation and regulatory enforcement team in processing and handling incoming legal, bankruptcy, and insolvency notices and orders, injunctions, court orders, and regulatory submissions
- Process and monitor external legal counsel invoices
- Assist with legal budget tracking and reporting
Requirements:
- Legal secretarial experience of at least 4-6 years
- Experience working in a law firm or financial institution
- Written and spoken English and Cantonese skills essential; Mandarin skills desirable
- Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook
- Proven ability to leverage AI tools to enhance productivity and optimize workflows
What We Offer:
- Competitive salary and non-contributory pension
- 20 days annual leave plus generous number of public holidays
- Life assurance and private healthcare for you and your family
- Flexible benefits, including retail discounts, gym benefits, and wellbeing incentives
- Opportunity to support a wide-ranging CSR program and take volunteering leave days
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