Executive Assistant to Product Leads

Wise is a global technology company, building the best way to move and manage the world’s money. Min fees. Max ease. Full speed.

We're looking for an Executive Assistant to support our Product Leads. This role will be based out of our Budapest office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations.

Mission Executive Partnership & Strategic Support

• Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.
• Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance.
• Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
• Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work.
• Stakeholder Coordination: Build trusted relationships across teams, acting as a key point of coordination between leaders and internal and external stakeholders.

Operational & Logistics Excellence

• Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
• Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
• Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
• Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.
• Internal Communications: Support leadership communications and team-wide updates, ensuring information is communicated clearly and consistently.

Event Leadership & Culture

• Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
• Culture Champion: Positively contribute to making Wise a great place to work.
• AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.

Qualifications & Experience

• Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high-growth, global company.
• Proven ability to manage complex calendars and logistics for senior executives.
• Experience handling expense reports and team budgets.
• Experience coordinating marketing or PR-related activities is a plus.
• For this role, you must be based in Hungary and bring full professional or bilingual fluency in Hungarian to support our local operations effectively.

Skills & Abilities

• Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.
• Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.
• Problem-Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.
• Tech-Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.
• Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.
• Project Management: Capable of driving end-to-end logistics for team offsites and company events,
• Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.