Coordinator, Document Controls

We are seeking a Coordinator, Document Controls to join our team in Noida, Uttar Pradesh, India.

This role is responsible for managing, organizing, and maintaining a company’s documents and records. It ensures that documents are accurate, up-to-date, properly stored, and easily accessible to the right people.

Responsibilities

• Manage and maintain all project documents, drawings, and project records for accuracy and compliance with company standards.
• Ensure that all documents are easily accessible and properly stored electronically within designated folders.
• Ensure proper document numbering, version control, and revision tracking.
• Maintain documents log for daily tracking and audit purposes.
• Distribute drawings and documents to engineers, consultants, and clients as needed.
• Coordinate with project managers and teams to ensure timely and efficient document submission and approval.
• Audit document records regularly to ensure accuracy and comprehensiveness.
• Provide training to new joiners and staff on documentation processes, including folder structure, file naming conventions, and the use of document control software.
• Interface with other departments to streamline document management and retrieval.
• Generate reports on document status, progress, and challenges, recommending improvements.
• Safeguard confidential information and ensure sensitive documents are controlled securely.
• Act as the point of contact for document management-related queries and issues.

Qualifications

• Minimum 3 years of experience as a Document Controller in engineering or construction projects, preferably in power and water treatment plants.
• Proficiency in MS Office, SharePoint, Aconex, Think Project, Wrench EDMS, or similar document management systems.
• Experience working for or with consultants, contractors, or project management companies, with the ability to manage multiple projects simultaneously.
• Strong English language proficiency and communication skills for effective coordination with internal teams and external stakeholders.
• Bachelor’s degree or relevant certification in Business Administration, Information Management, or a related field.