Assistant, Human Resources

The International Rescue Committee (IRC) is seeking an Assistant, Human Resources to support the Human Resources team in Caracas, Venezuela.

The IRC responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organisations (INGO), at work in more than 40 countries and 29 US cities helping people to survive, reclaim control of their future and strengthen their communities.

The humanitarian crisis in Venezuela continues to intensify. Venezuelans face hyperinflation, which puts basic goods and services, including healthcare and food, out of reach. The scarcity of medical supplies makes it difficult to diagnose and treat transmissible diseases and sexual and reproductive health needs, among other services. The lack of food has led to hunger and malnutrition. Between 2015 and 2018, over three million Venezuelans left to seek goods and services mainly in neighbouring countries.

The IRC provides emergency response services in the states of Zulia, Lara, Falcón, Táchira, and Apure, working in collaboration with Venezuelan civil society organisations to provide essential services to vulnerable people, including Primary Health Care (PHC), Sexual and Reproductive Health (SRH), Nutrition, prevention and response to Gender-Based Violence (GBV), child protection, Education in Emergencies, Food Security, and Livelihoods.

Job Summary: Under the supervision of the Human Resources Management team, the Assistant, Human Resources will provide technical and administrative support to human resource management processes for the Colombia-Venezuela response, with a special focus on documentary management and compliance with institutional and donor standards. The incumbent will be responsible for ensuring the proper organisation, updating, control, and traceability of documentation associated with the collaborator's life cycle, supporting recruitment, hiring, induction, and separation processes, as well as preparing audits and compliance reviews.

Key Responsibilities:

• Recruitment, selection, and documentary management:
• Provide comprehensive support to recruitment and selection processes, coordinating operational and administrative activities under the guidelines of the Human Resources Management team and ensuring compliance with organisational policies, procedures, and standards.
• Schedule and conduct interviews, tests, calls, and other selection activities, making timely follow-up with candidates and hiring teams.
• Prepare, consolidate, and maintain updated documentation and records associated with recruitment and selection processes, including minutes, tracking matrices, databases, and reports.
• Manage and monitor the ATC process for workers, consultants, volunteers, and other third parties, ensuring compliance with established requirements.
• Administration of personnel and induction:
• Coordinate administrative aspects of induction and re-induction processes, ensuring preparation of documentation, records, and follow-up on corresponding activities.
• Support the preparation and follow-up of purchase requests (PR), payment forms (PRF), and other administrative documents required by the Human Resources Management area.
• Manage the preparation, updating, and filing of labour certifications, communications, and other personnel administration documents.
• Monitor the receipt and organisation of documents related to personnel novelties, hiring, renewals, and contractual terminations.
• File management, compliance, and audit:
• Be responsible for the comprehensive administration of the physical and electronic file of Human Resources Management for Colombia and Venezuela, ensuring compliance with labour legislation, organisational policies, donor requirements, and audit standards.
• Implement documentary controls to ensure traceability, consistency, and adequate conservation of labour information throughout the collaborator's life cycle.
• Maintain updated employee, volunteer, consultant, and third-party files, periodically verifying the existence of mandatory documents and alerting on deadlines or missing information.
• Prepare and consolidate documentation and information required for audits, internal reviews, compliance processes, and institutional requirements.

Requirements:

• Education: Technical University degree or Bachelor's degree in Psychology, Industrial Relations, Human Resources, or Social Sciences.
• Experience:
• 1 year of professional experience in human resources.
• Experience in mass recruitment and selection processes.
• Desirable experience working or volunteering with non-profit organisations.
• Skills:
• Strong oral and written communication skills, effective in internal and external relationships.
• Ability to handle multiple tasks, result-oriented, meeting deadlines, and prioritising deliverables under pressure.
• Proficiency in Microsoft Office.

What We Offer: The IRC is an equal opportunities employer and welcomes applications from all qualified candidates. We offer a range of benefits, including parental leave, gender-sensitive security protocols, and other support benefits and subsidies.