Administrative Support for Consulting Practice in Mexico

The Visa Consulting and Analytics Team (VCA) is looking for an individual to join our consulting practice and play a key role by developing a high impact on our operation and performance improvement towards Visa’s clients in Mexico.

The potential candidate will proactively engage with the team members, vendors, and other internal teams in Visa, coordinating all the administrative work and taking lead in task related to our organization. The role will provide overall administrative and operational support to the consulting team in Mexico, ensuring smooth operations of a fast-paced, results-driven team, the potential incumbent will also support in the logistics and operations in Mexico.

Potential engagements could include aligning the consulting practice with internal processes, monitoring project contracts, improving response time for administrative tasks, maintaining relationship with vendors and coordinating of purchase orders, monitoring and presenting control metrics, improvement initiatives and key opportunities to team leaders.

Key Responsibilities:

• Understanding and proficiency of administrative platforms for internal control of the consulting practice (projects, budget monitoring, time allocation, travels, etc.)
• Administering of project contracts with internal teams (Legal, CCM, Comptroller, Compliance) ensuring and improving compliance with processes, controls, SLAs and related actions
• Analyzing, preparing, and submitting purchase orders from vendors while maintaining orderly communications and relationship with them
• Reviewing finance reports to validate that all expenses match correctly and are properly coded, in alignment with Finance, Operations and Compliance teams
• Assuring compliance of team members’ initiatives, including contracts, business cases, travel, and corporate expenses, as per Visa’s policies
• Coordinating executive communications, including developing and tracking of emails, calls, internal publications and interfacing with our internal clients
• Scheduling meetings and appointments, secure rooms and internal spaces for business activities
• Preparing and submit expenses as well as track and report budget variances and updates for the team
• Maintaining an organized system of paper and electronic documents as per Visa’s records and information management program
• Reviewing options, requesting proposals, securing events and overseeing activities that take Mexico team internally and off site
• Upholding a strict level of confidentiality

Qualifications:

• Bachelor’s degree in Business Administration, Finance, Industrial Engineering, or a related field
• 2+ years of experience in business operations, administration, project coordination, finance, or a related role
• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and experience with budget tracking, expenses, purchase orders, contracts, or administrative controls
• Proficiency in AI, Microsoft Office, particularly Excel, PowerPoint, Outlook, and Teams
• Strong written and verbal communication skills, with the ability to work effectively with internal stakeholders and external vendors
• Ability to handle sensitive and confidential information with discretion
• Fluency in Spanish and English