Administrative Assistant

RBC Dominion Securities located in downtown Toronto is looking to hire an Administrative Assistant to join their branch.

You will provide administrative support to 2 Investment Advisor teams by ensuring all documentation or requests are done with a high attention to detail.

Responsibilities

• Prepare account opening documentation for the IA teams and follow up on documentation with clients or back office as required
• Execute on client requests and transactions as necessary and prepare client review materials, correspondence and reports
• Coordinate marketing initiatives, using digital and print and organize client event logistics, catering, managing guest lists, etc.
• Provide high level concierge service to clients to ensure client experience is first-class
• Utilize contact management system for daily task management
• Maintain expense records and spreadsheets, filing and general administration
• Coordinate couriers and mailings for clients or prospects
• Ad-hoc administration projects as needed

Requirements

• Administrative experience
• Exceptional communication skills
• Ability to prioritize and ability to work under pressure meeting strict deadlines
• Proficient with Microsoft Office
• Collaborative and team player
• Passion for client service
• Exceptional organizational skills
• Canadian Securities Course (CSC), Conduct Practices Handbook (CPH), in progress or willingness to complete for IIROC licensing

Nice-to-have

• Post-secondary degree

What's in it for you?

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team