Accounting & Administrative Assistant

We are seeking an Accounting & Administrative Assistant to support the management and review of all accounting functions and activities according to company requirements.

Responsibilities:

• Review service provider invoices for documentation, provisions, and approval prior to payment.
• Ensure timely entry of invoices, check requests, etc. into financial systems.
• Monitor and manage accounts, including statement reconciliation to ensure timely payment of all open invoices.
• Identify unresolved payment issues, gaps in internal and external processes, and payment trends.
• Develop action plans to improve payment and billing processes.
• Promote compliance with company policies and regulations.
• Communicate effectively with vendors, service providers, and districts on all open invoices.
• Build and maintain strong relationships with vendors and internal networks.
• Update internal systems with detailed notes and follow-up.
• Ensure service provider profiles are current and reflect corporate requirements.
• Respond to service provider inquiries and reconcile vendor statements.
• Research, reconcile, and resolve invoice discrepancies.
• Assist with other projects, ad-hoc data analysis, and tasks as assigned.
• Display willingness to aid and assist team members.
• Work with internal customers in Operations to provide support and assist with cost accounting and billing.
• Support branch administrative functions, including visitor management, travel itineraries, special projects, and company events.

Physical Demands:

• Use of standard office equipment, including computer, keyboard, mouse, phone, fax/copy/scan machine.
• Write with pencil/pen/marker.
• Functions performed primarily while seated at a desk.

Key Performance Expectations:

• Exceptional Customer Service
• Job Execution
• Reliability
• Collaboration
• Communication
• Culture
• Personal Growth and Development