Senior Supply Chain Associate

We are seeking a Senior Supply Chain Associate to join our team in Port Moresby, Papua New Guinea. As a Senior Supply Chain Associate, you will be responsible for carrying out and supporting coordination of procurement activities, assisting supervisors in more complex purchases, and providing technical guidance to requisitioners and staff on procurement instructions and procedures.

Responsibilities

• Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
• Assist supervisors in more complex, higher-value purchases.
• Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
• Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
• Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures.
• Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization's best interests.
• Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules.
• Coordinate the maintenance of files with all required documentation and the preparation and timely submission of reports and statistics.
• Provide specialized support in the planning, implementation and monitoring of supply chain activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
• Coordinate supply chain operations with other UN Agencies, partners, and government authorities.
• Plan and coordinate fleet activities of the office and monitor fuel consumption and maintenance of vehicles.
• Coordinate service and maintenance of office facilities and equipment and a continued supply of all essential utilities and items used in the office.
• Provide training and guidance to the junior SCM staff of CO, while supervising, monitoring, evaluating and supporting their professional and career development.
• Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management.

Qualifications

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or
• High school diploma with six years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage
• Experience in procurement and logistics and working with service providers and vendors;
• Experience with asset management process;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
• Experience working in an international organisation in a multi-cultural setting an advantage;
• Experience in training and coordinating teams.

Skills

• High level of computer literacy;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report;
• Demonstrated ability to and exercise sound judgment;
• Ability to supervise staff and coordinate administrative activities;
• Excellent communication and negotiation skills;
• Ability to establish realistic resource requirements to meet IOM needs.