Description
We are seeking a Proposal Coordinator to provide essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East.
The successful candidate will be based in India's GCC and will ensure smooth coordination, document management, and compliance across the proposal lifecycle.
Responsibilities
Proposal Support
- Assist Technical Leads/Project Managers in preparing bids and tenders for Water projects.
- Coordinate inputs from technical teams, business development, and support functions.
- Format, edit, and compile proposal documents to meet client requirements.
- Track all opportunities and bids on various portals.
- Track various proposals and maintain a tracker to monitor progress and deadlines.
Document & Content Management
- Maintain and update proposal templates, CVs, project sheets, and case studies.
- Ensure consistency in branding, style, and compliance with WSP standards.
- Track proposal versions, deadlines, and submission requirements.
Collaboration & Communication
- Act as a liaison between the Water Team and the Proposal teams.
- Support scheduling of reviews, meetings, and approvals with the Head of Water/Technical Directors.
- Communicate effectively with cross-functional stakeholders to gather inputs.
Quality Assurance
- Conduct basic compliance checks against tender instructions.
- Proofread documents for accuracy, grammar, and clarity.
- Support final packaging and submission of proposals.
Qualifications
Skills & Competencies
- Strong organisational and coordination skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
- Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
- Ability to work under tight deadlines and manage multiple tasks simultaneously.
- Knowledge of transport and infrastructure sectors preferred.
Typical Requirements
- Bachelor’s degree in Civil Engineering or related field.
- 4–6 years in proposal coordination or bid support.
Additional Information
- Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
- Candidates are advised to ensure that all information provided during the recruitment process , including documents uploaded , is accurate and complete, both to WSP India and its BGV partner.