Description
Capital One is seeking a highly organised and experienced Senior Administrative Assistant to support multiple executives in a fast-paced environment. The successful candidate will be proactive, flexible, and able to work autonomously, handling administrative tasks such as calendar management, travel arrangements, and expense reports.
Responsibilities:
- Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritise schedules based on last-minute changes
- Proactively orchestrate and optimise calendars by anticipating scheduling needs; independently executing and communicating adjustments to keep operations running seamlessly
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
- Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
- Drive key team activities and events
- Prepare professional business communication documents including memos, letters, and emails
- Build and maintain good business relationships with executives and administrative staff across the organisation
- Participate in general administrative duties, distributing mail, ad-hoc projects, committees and/or group events
- Promote a fun and team-oriented work environment
Basic Qualifications:
- High School Diploma, GED or equivalent certification
- At least 2 years of Administrative experience
- At least 2 years of experience in Google Suite or Microsoft Office Suite
Preferred Qualifications:
- Associates Degree
- At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
- At least 3+ years of calendar management supporting multiple executives
- At least 1+ year of meeting and event planning experience
- Experience setting up video conference and Zoom/Skype technology for meeting users
- Excellent written and verbal communications
- Excellent organisational skills