Description
Spectrolab, Inc., a wholly owned subsidiary of The Boeing Company, is seeking an Experienced Executive Assistant to join our team in Sylmar, CA.
The Executive Assistant to the President & CEO provides high-level, confidential, and proactive administrative support to the President & Chief Executive Officer and as required, other members of executive leadership. This role is responsible for managing complex schedules, coordinating domestic and international travel, preparing expense reports, maintaining executive communications, and supporting executive-level meetings, events, and operational activities.
Responsibilities
- Executive Support: Provide comprehensive administrative support to the President & CEO and other executive leaders as assigned. Manage and prioritize complex calendars, schedules, and meeting requests to optimize executive time and ensure alignment with business priorities.
- Travel and Expense Management: Coordinate domestic and international travel arrangements, including transportation, lodging, itineraries, and related logistics. Prepare, review, and process expense reports in a timely and accurate manner.
- Communication and Correspondence: Draft, edit, and maintain electronic and written communications on behalf of the executive office. Process incoming and outgoing communications and correspondence to ensure timely and appropriate dissemination of information.
- Business Operations Support: Track, maintain, and organize information related to executive and departmental operations. Maintain records, documentation, reports, and files in support of executive oversight and business continuity.
- Meeting and Event Coordination: Plan and execute logistics for executive-level internal and external meetings, events, and special engagements. Coordinate venue arrangements, materials, attendee communications, and on-site support as needed.
- Leadership and Support: Contribute to process improvements and operational efficiencies within the executive office. Collaborate effectively with cross-functional teams, senior leaders, and external partners to support organisational objectives.
Requirements
- High School Diploma or GED (General Education Diploma).
- 5+ years’ experience in an Administrative Assistant, Executive Assistant or Office Manager role.
- 5+ years supporting calendars, travel and meetings for higher level management.
- Outstanding written and verbal communication skills, as well as excellent interpersonal and team skills.
- Experience and/or the ability to work with sensitive information, safeguarding confidential information.
- Confident in a fast-paced environment with competing priorities, and able to multi-task and manage expectations.
- Computer proficiency including Microsoft Office Suite.
Preferred Qualifications
- Experience working at Boeing or similar Aerospace/Defense company.
- Experience coordinating executive meetings, board-level support, or high-profile events.
- Familiarity with corporate governance, business operations, and executive office procedures.
- Demonstrated ability to work independently with limited supervision while maintaining a high level of responsiveness.
- Experience in a corporate environment with cross-functional coordination and stakeholder engagement.
Pay and Benefits
The salary range for this position is $63,750 - $86,250. At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.