At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity.

The Los Angeles office is seeking a Practice Coordinator to support lawyers within our Disputes practice.

Responsibilities include:

Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
Proofread all documents for accuracy, grammar, and formatting
E-file with various courts and remain up to date on format, filing requirements and deadlines
Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters
Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed
Maintain organized client and matter files and ensure compliance with firm protocols
Communicate with courts, agencies, other counsel, and clients to obtain and relay information
Schedule and manage meetings, calls, and logistics for lawyers and clients
Reconcile invoices and manage reimbursements in the expense system
Coordinate travel arrangements and assist with lawyer time entry as needed
Assist the firm and peers with overflow work and provide backup support, as requested
May train, assist, and provide orientation for new and less experienced members of staff

Qualifications:

Associate’s or Bachelor’s degree preferred; high school diploma is required
Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
Proficiency in litigation calendaring and software, Milana preferred
Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad-hoc demands
Exercises appropriate confidentiality and discretion at all times
Strong interpersonal and relationship-building abilities, with excellent verbal and written communication skills
Reliable, resourceful, organized, and detail-oriented

Benefits:

Access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance
Pre-tax benefits such as health savings and flexible spending accounts
401(k) savings plan and profit-sharing plans if eligible
Fertility benefits designed to support fertility and family-forming journeys
Commuter benefits where applicable and student loan assistance refinancing options
Competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm
Generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren)
Child care support through a back-up care program
11 Firm holidays

Practice Coordinator

Skills