Executive Assistant

We are seeking an experienced Executive Assistant to provide direct administrative support to the Executive Vice President of Distribution for Red Bull North America.

The successful candidate will have a strong background in sales and distribution, with excellent analytical skills and experience in coordinating large events and meetings.

Responsibilities:

• Provide calendar and travel management for the EVP, including domestic and international travel
• Plan and orchestrate meetings and conference calls across teams
• Prepare high-quality PowerPoint presentations for the EVP and other team members
• Develop and maintain tracking reports, scorecards, and other tools to assist in assessing performance
• Coordinate monthly tracking reports and support to direct reports of the EVP
• Lead the planning and production of department-level activities, including off-sites, workshops, and team-building events
• Manage and communicate executives' calendars and assist with time management and prioritization
• Provide admin support to Distribution departments and their respective department heads as needed
• Create and distribute meeting agendas, minutes, and other materials
• Route contracts through approval and signature
• Contribute to the development of long-term strategic missions, objectives, and KPIs across business segments and functions
• Provide thorough analyses of business goals and identify helpful and harmful factors contributing to their success
• Evaluate proper utilization and allocation of resources across business segments and functions
• Work collaboratively with department leads to map and document current processes from end to end
• Conduct focus group interviews, collect, codify, and implement best practices from HQ
• Develop improvements to business planning processes to increase productivity and efficiency
• Manage business planning timelines and deliverables to ensure alignment across all levels of the team
• Partner with project leaders to effectively manage documentation and tracking of project milestones, schedules, and resource needs
• Develop, enhance, and monitor project management methodologies
• Perform various administrative tasks, such as organizing and maintaining team calendars, scheduling appointments, and making travel arrangements
• Assist in preparations for meetings and calls
• Responsible for internal communications and information flow, correspondence on behalf of the manager
• Onboarding of new employees
• Verification of invoices and supporting the manager or administrative responsibility for budget management
• Carrying out specific small projects and research

Requirements:

• 5+ years of experience in positions related to sales and distribution with strong analytical skills
• Familiarity with database-related tools such as Circana IS a plus
• Understanding of P&L and business drivers
• Understanding of business insight/category management principles
• Strong MS Office skills: Outlook, PowerPoint, Excel, and Word
• Strong written and verbal communication skills
• Experience in coordinating large events and meetings preferred
• Capable of working well with diverse personalities
• Excellent organization and project management skills

Benefits:

• Comprehensive Medical, Dental, and Vision Plans
• 401k Match
• Family Leave
• PTO and Paid Holiday Schedule
• Pet, Legal, and Life Insurance
• Tuition Reimbursement

Salary: $64,000 - $96,000 + cash incentives