Description
We are seeking an Assistant Manager, Global Sustainability (Apprentice - 12 Months) to join our team in Mumbai, India.
The role involves providing operational support to the Global Sustainability (GS) function at HSBC India. You will be responsible for administration, due diligence for donation payments, end-to-end management of donation payments, governance & MI, and supporting GS departmental meetings.
Key responsibilities include:
- Responding to information requests from Finance, Tax, and Audit teams
- Maintaining and updating GS scorecards
- Coordinating Senior Management partner visits
- Supporting senior Sustainability leaders with GS talking points and speech inputs
- Supporting the planning and delivery of GS events
- Coordinating submissions (e.g., CSR disclosures, award entries)
- Supporting volunteering initiatives
- Completing required due diligence (Charity Review) for donation programmes
- Onboarding/empanelling NGO partners on the Accounts Payable system
- Supporting sanctions screening for all NGO partners
- Routing legal agreements for digital signature via the Leegality platform
- Liaising with internal and external stakeholders for vendor onboarding
- Finalising Statements/Scopes of Work and raising Purchase Orders for professional fees
- Providing Payment Transfer Forms to the Account Processing team for payment execution
- Raising payments in the Accounts Payable system
- Ensuring payments are processed on time each month
- Collecting and maintaining 80G receipts and Form 10BE for all donation payments
- Submitting TMLA agreements online for donation and sponsorship projects
- Coordinating digital signatures via Leegality for Terms of Donation and Letters of Undertaking
- Maintaining supporting documentation for donations and other payments for statutory audits
- Tracking and maintaining a monthly log of payment MI from Accounts Payable systems
- Submitting monthly provision, reversal, and ageing files to Finance
- Preparing and submitting monthly MI for Finance (Sundry Accounts)
- Providing documentation to support GL balance reconciliations and monthly financial reconciliation
- Supporting GS MI requirements for external CSR disclosures and audits
- Maintaining robust filing, record-keeping, and document management
- Tracking internal and external communications related to the visibility of donation programmes
Requirements:
- Graduate
- Strong written and verbal communication skills
- Analytical and research skills
- Proficiency in Microsoft Office
- Accounting and sustainability reporting skills
- Ability to collaborate effectively, manage deadlines, and learn quickly
- Familiarity with AI-enabled tools is an advantage