Assistant Manager, Global Sustainability (Apprentice - 12 Months)

We are seeking an Assistant Manager, Global Sustainability (Apprentice - 12 Months) to join our team in Mumbai, India.

Provide operational support to the Global Sustainability (GS) function at HSBC India.

Principal Responsibilities

Administration (Global Sustainability, India)

• Respond to information requests from Finance, Tax and Audit teams.
• Maintain and update GS scorecards.
• Co-ordinate Senior Management partner visits, including briefing packs.
• Support senior Sustainability leaders with GS talking points and speech inputs for HSBC representatives.
• Support the planning and delivery of GS events.
• Co-ordinate submissions (e.g., CSR disclosures, award entries).
• Support volunteering initiatives.
• Support communications and improve visibility of Sustainability initiatives.

Due diligence for donation payments

• Complete required due diligence (Charity Review) for donation programmes.
• Onboard/empanel NGO partners on the Accounts Payable system.
• Support sanctions screening for all NGO partners by obtaining completed screening forms and submitting them to the Screening team.
• Route legal agreements for digital signature via the Leegality platform.

End-to-end management of donation payments, sponsorships, professional fees and legal agreements

• Liaise with internal and external stakeholders for vendor onboarding, finalise Statements/Scopes of Work, and raise Purchase Orders for professional fees.
• Provide Payment Transfer Forms to the Account Processing team for payment execution.
• Raise payments in the Accounts Payable system, including cost and nominal codes, and route for approvals.
• Ensure payments are processed on time each month.
• Collect and maintain 80G receipts and Form 10BE for all donation payments.
• Submit TMLA agreements online for donation and sponsorship projects.
• Co-ordinate digital signatures via Leegality for Terms of Donation and Letters of Undertaking.

Governance & MI (Management Information)

• Maintain supporting documentation for donations and other payments for statutory audits (internal and external).
• Track and maintain a monthly log of payment MI from Accounts Payable systems.
• Submit monthly provision, reversal and ageing files to Finance.
• Prepare and submit monthly MI for Finance (Sundry Accounts).
• Provide documentation to support GL balance reconciliations and monthly financial reconciliation.
• Support GS MI requirements for external CSR disclosures and audits.
• Maintain robust filing, record-keeping and document management.
• Track internal and external communications related to the visibility of donation programmes.

Support GS departmental meetings

• Source Finance MI for all GS-related payments (donations, non-2% donations, professional fees, sponsorships, other expenses, staff expenses and credit card statements).
• Perform Charity Review reconciliations (including sanctions screening, 80G receipts, ToD, TMLA and G&E register).
• Maintain a log of process updates from support functions (Legal, AB&C, HR and Business) for departmental communication.

Role Requirements

• Graduate.
• Strong written and verbal communication skill, analytical and research skills.
• Proficiency in Microsoft Office.
• Strong research, analytical - Accounting and sustainability reporting skills.
• Ability to collaborate effectively, manage deadlines and learn quickly is important.
• Familiarity with AI-enabled tools is an advantage.