Description
We are seeking a Project Administrator to join our team in Pasig City, National Capital Region (NCR), Philippines.
Job Description
As a Project Administrator, you will provide comprehensive administrative and coordination support to assigned project teams, ensuring project tasks are completed accurately, on time, and to a high standard.
Responsibilities
- Project Coordination and Communication:
- Provide administrative support to project teams
- Maintain project documents, work instructions, trackers, reports, and correspondence
- Use approved software tools and templates to maintain reports, dashboards, trackers, and spreadsheets
- Assist with project scheduling activities and cost tracking
- Interface with accounting/finance teams to support compliance with invoicing requirements
- Coordinate logistical requirements for the project team
- Assist in the development of presentations and materials for meetings
- Plan work schedules to balance peak and slack periods
- Coordinate project closure activities
- Support lessons learned documentation and project experience profiles
- Continuous Improvement & Team Contribution:
- Take initiative and display a strong drive for achievement
- Be proactive to suggest improvements in processes and efficient ways of working
- Ensure consistency and quality by checking own work and assisting in reviewing team's work output
Requirements
- Higher Diploma / Diploma or above in Business Administration, Project Management, or related disciplines
- 3 to 5 years of relevant experience in project administration, project coordination, or secretarial/administrative support
- Exposure to engineering, construction, consultancy, or professional services environments is preferred
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook)
- Strong organisational skills, attention to detail, and ability to manage multiple tasks and deadlines
- Effective communication, coordination, and stakeholder management skills
- Self-initiative, independent, and responsible; able to work proactively with minimal supervision
- Good command of English and Chinese