Description
We are seeking a detail-oriented, innovative, and confident Personal Assistant to partner with our International Marketing, Product and Business Development team.
This highly visible, collaborative and pivotal role acts as a gatekeeper and extension of our leadership team, ensuring the success of a well-run, efficient organization.
Responsibilities:
- Strategic Calendar Management: Proactively manage complex, global executive calendars across multiple time zones, prioritizing scheduling requests and adjusting to frequent last-minute changes with ease.
- Travel & Expense Coordination: Handle complex domestic and international travel arrangements and create timely expense reports using Capital One systems.
- Meeting & Event Planning: Arrange and reserve conference rooms, catering, audio/video, and other essential services for team events, all-hands meetings, and stakeholder forums. Drive key team planning for activities and events.
- Communication & Ambassadorship: Serve as a central point of contact, circulating information, and acting as a team ambassador to foster strong relationships. Partner with the Communications team to assist with planning for internal and external speaking engagements.
- Team Administration: Manage and own team distribution lists, organizational charts, shared calendars and support onboarding of new team members.
- General Office Support: Supporting the office manager as needed with managing desk allocation, mail distribution, printing, and ad-hoc projects.
Requirements:
- Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
- Experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace (G-Suite).
- Experience utilizing AI tools such as Gemini, CoPilot, or Claude.
- Proficiency in video conferencing technology (Zoom, Teams, etc.).
- Exceptional written and verbal communications, organizational, and time management skills.
Benefits:
- Competitive pension and performance-based bonus schemes
- 25 days of annual leave, increasing with tenure. Option to buy 5 additional days.
- Access premium care through private medical insurance.
- Enhanced parental leave.
- Up to £5,000 in funding for external qualifications.