Executive Assistant

We’re building a world of health around every individual , shaping a more connected, convenient and compassionate health experience.

This Executive Assistant (EA) will directly support the Commercial Underwriting Vice President and the Executive Director of Business Strategy for Commercial Underwriting at Aetna, a large-scale national payor and healthcare business unit within CVS Health.

Responsibilities:

• Proactively manage daily schedules, calendars, contacts, travel arrangements, meetings, conferences, and seminars.
• Arrange and schedule meetings, maintain and update calendars, and determine importance of meeting requests.
• Prepare comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.
• Examine performance of required training assignments within the department ensuring compliance and continuous improvement.
• Administer assignments, research, collection, analysis, and compilation of data and information for department reports.
• Identify opportunities for staff support and administrative assistance to executive-level, senior management, or senior individual contributors.
• Coordinate on-boarding and off-boarding of employees, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines, and requests.
• Participate in meetings, take notes, and disseminate information to relevant stakeholders.
• Manage special projects as designated and assist other department members as necessary.

Required Qualifications:

• 5+ years of administrative experience supporting department leaders.
• Demonstrated experience supporting multiple executives in a complex, matrixed organization.
• Exceptional organizational and prioritization skills with the ability to manage competing demands.
• Strong communication skills with a high degree of professionalism and executive presence.
• Advanced proficiency in Microsoft Office (Outlook, Word, Teams, PowerPoint, Excel).
• Proven ability to handle sensitive and confidential information with discretion.

Preferred Qualifications:

• 2+ years of executive administrative experience supporting Vice President level leaders.
• Excellent interpersonal skills with the ability to represent the organization professionally in both telephone and face-to-face interactions.
• Ability to work with and maintain confidential information.
• Demonstrated experience taking thorough notes and translating discussions into actionable next steps.
• Strong judgment in understanding priorities and modifying meeting schedules and content as needed.
• Proven ability to work autonomously while also collaborating effectively with others.
• Exposure to healthcare, insurance, or multi-product organizations preferred.

Benefits:

• Comprehensive benefits package, including medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources.