Description
WSP is seeking a Document Control Manager to join our Project Controls team in Boston, MA. The successful candidate will have a strong background in document control, with experience in implementing document management systems and procedures for large and mega programs in construction.
Responsibilities:
- Influence the narrative by understanding what needs to be done to support the project vision and initiatives
- Monitor and manage the Electronic Document Management System(s)
- Develop and administer the project “Document Management Plan”
- Develop and administer Document Control Procedures and Training Guidelines
- Work with Project Information Management Systems Team for access, security, and troubleshooting
- Perform recurring training on Document Management Requirements and EDMS use
- Implement efficient workflow processes, initiate and track document reviews
- Retrieve files, upload/download files from EDMS, manage document naming, convention, numbering, assigning, and distribution
- Process incoming/outgoing transmittals and documentation
- Initiate and track reviews through Bluebeam Sessions
- Ensure that electronic record files are maintained in good order to comply with QA and contractual requirements
- Optimize Document Control productivity, efficiency, and service quality across all departments
- Work with project department leads to ensure timely processing of documentation along with any future updates
- Produce progress reports as required
Requirements:
- Bachelor's degree or equivalent
- Minimum 7-10 years of Document Control experience working on design, construction, or similar projects including start-up and closeout processes
- Experience in implementing document management systems and procedures for large and mega programs in construction
- Certified in e-Builder or InEight
- Advanced computer and word processing skills using MS Office applications including SharePoint
- Experience supervising and leading Document Control Team Members
- Excellent interpersonal, written, and verbal communication skills
- Ability to coordinate several high-priority deadlines simultaneously
- Maintain confidentiality at all times
- Excellent written and verbal communication skills
- Technical knowledge of industry documents, records, and data management systems
- Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel, and Visio
Benefits:
- Comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career
- Coverage related to medical, dental, vision, disability, and life
- Retirement savings
- Paid sick leave
- Paid vacation (or other personal time)
- Paid parental leave
- Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings
Compensation:
- Expected Salary: $140,000-155,000/yr