Description
HP's Legal team is responsible for all of HP’s legal matters, including government relations, brand security, trust & privacy, trade, enterprise operations, intellectual property, ethics, compliance, and legal counsel representation in every region.
We are seeking an Executive Assistant for the SVP & Deputy General Counsel for Trust & Privacy, Trade and Enterprise Operations Legal.
Responsibilities:
- Provide exemplary administrative support to the Deputy General Counsel for Trust & Privacy, Trade, and Enterprise Operations Legal
- Manage calendar for the Leadership Team, including meeting prioritization and resolving calendaring conflicts seamlessly
- Work closely with other Executive Assistants to ensure smooth running of all calendars; on occasions, work with L1 Executive Leadership Team to align meetings as needed
- Ensure all travel-related needs are met, and any issues are addressed as soon as possible
- Complete expense reports in a timely and efficient manner, while ensuring accuracy
- Assist in planning and scheduling meetings – both large and small - for the Trust & Privacy, Trade, and Enterprise Operations Legal Organization. May include travel, hotel bookings, and ground transportation
- Understand and ensure adherence to HP policies and procedures, including those related to travel and expenses
- Provide leadership and partnership to other Assistants in Legal to ensure alignment and a consistent experience
- Build a strong network to ensure work is completed in a timely and accurate manner
- Work on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions
- Complete work with minimal supervision/direction
Type of Experience Needed:
- Ability to work independently
- Strong PowerPoint skills (Mandatory)
- Ability to run meetings with high-level executives
- Strong time management and ability to meet deadlines
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Strong problem-solving and decision-making skills needed
- Ability to act as a gatekeeper and escalate relevant information to executives as needed
- Skilled in the use of standard office equipment (e.g., copiers, collaboration tools such as Zoom and Teams, projectors)
- Ability to work effectively with minimal supervision
- Strong interpersonal skills and relationship building
- Ability to treat confidential information with appropriate discretion
- Exceptional attention to detail
- Intermediate or Advanced with Microsoft Office Suite and communication tools
- Ability to perform under pressure
- Notary certification preferred
Education Required:
- High school graduate; two years or more of college-level education highly preferred
- Typically requires a minimum of 7+ years of general legal experience, or an equivalent combination of experience and college-level education
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Long term/short term disability insurance
- Employee assistance program
- Flexible spending account
- Life insurance
- Generous time off policies, including;
- 4-12 weeks fully paid parental leave based on tenure
- 13 paid holidays
- 15 days paid time off