Description
Join a rapidly growing, mission-led company making a positive impact on our planet as an Executive Assistant to the CEO & Chief Events Officer.
This hands-on role involves supporting the CEO and Chief Events Officer while acting as a central point of support for the wider team, covering diary management, event operations, HR administration, IT coordination, and office management.
Key Responsibilities:
- Provide executive support, including diary management, meeting coordination, and travel bookings for the CEO and Chief Events Officer
- Prepare presentations, templates, and branded materials using PowerPoint, Canva, or similar tools
- Manage team expenses and general administration for both directors
- Handle confidential personal matters for the directors with discretion
- Coordinate onboarding and offboarding, including new starter and leaver logistics
- Maintain attendance records and set up new starters on Breathe HR (HRIS)
- Administer pension enrolment and the Benenden Health Scheme
- Set up and track mandatory training via iHASCO
- Coordinate IT setup for new starters and equipment return/removal for leavers
- Act as the day-to-day point of contact with the outsourced IT helpdesk provider
- Keep the office running smoothly and act as the central point of support across the business
- Organise team-building activities, birthdays, and internal team events
- Support the Chief Events Officer in delivering flagship annual events and additional roundtables
Requirements:
- Previous experience in an Executive Assistant or Team Assistant role within a private sector SME, supporting senior-level Directors
- Strong organisational skills, ideally including some team event management experience
- Experience of managing team expenses and undertaking team travel arrangements
- Proven experience with Microsoft 365, particularly PowerPoint and SharePoint
- Curiosity about how AI tools can improve efficiency, reduce costs, and support better outcomes
- Positive and collaborative energy to the team
- Confidence to communicate clearly and hold their own at senior level
- Strong administrative ability and attention to detail
Nice to Have:
- HR: supporting HR admin, drafting and issuing employment contracts
- Team on/off boarding: IT setup of new joiners/leavers and managing the IT support supplier
- Recruitment: experience using an ATS, reviewing applications, screening candidates, and scheduling interviews, supporting annual reviews and probation check-ins
- Systems: CRM user setup, CRM administration
- Able to use Canva or similar design tools, and quick to pick up new software
Benefits:
- Salary £42,000 to £45,000 (DOE)
- 10 flexible remote working dates after probation
- Hybrid working arrangement between WeWork offices in Victoria and remote with three days working in the office weekly
- 23 days' annual leave plus bank holidays, and an additional day off for your birthday
- Ethical pension plan with 3% employer contribution
- Access to eLearning and development platform
- Benenden Health Scheme
- WeWork wellbeing benefits with on-site barista, community bar, table tennis, showers, and the ability to bring your pet to work
- Opportunity to work alongside globally recognised sustainability and climate leaders