Legal Secretary

We are seeking a highly organised and detail-oriented Legal Secretary to join our Seoul office team. As a Legal Secretary, you will provide high-quality secretarial support to our lawyers and play an active role in fostering a collaborative, service-focused culture within the team.

Key Responsibilities

1. Document Production and Administrative Support

• Produce, amend and format a wide range of documents using Microsoft Office applications, particularly Word, including complex legal documents.
• Ensure documents are appropriately filed and maintained within the firm's document management system.
• Prepare documents for execution, proofread, photocopy, scan, file and process PDF documents.
• Provide general administrative support as required.

1. Secretarial and Professional Support

• Provide comprehensive administrative support to lawyers in delivering exceptional client service.
• Handle confidential and sensitive information with the utmost discretion.
• Arrange and coordinate meetings, events, client functions and off-site activities.
• Coordinate translation requests and assist with diary and email management.
• Process expenses and invoices accurately and efficiently.
• Organise and coordinate domestic and international travel arrangements.

1. Internal Systems and Information Management

• Assist with the creation, maintenance and coordination of internal sites and Wiki pages.
• Maintain and update lawyer CVs, including content published on Linklaters.com.
• Update and maintain internal systems, including Salesforce and Matter Explorer.
• Assist with the review, amendment and management of internal materials and resources.

1. Matter Management and Billing Support

• Support all aspects of matter administration, including matter opening and ongoing matter management.
• Prepare matter-related documentation and complete required checklists.
• Monitor and report on successful and unsuccessful quotes and proposals.
• Assist with client fee reporting and related administrative processes.
• Support the billing process by preparing detailed narratives and reports tailored to client requirements.

1. Other Responsibilities

• Undertake additional tasks, projects and initiatives as requested by the Office Manager.

Candidate Profile

To thrive in our collaborative and forward-thinking environment, you will possess the following qualities and capabilities:

1. Teamwork

• A proactive, flexible and positive approach to work.
• A commitment to supporting colleagues and contributing to the success of the wider team.
• A willingness to go the extra mile to deliver outstanding service.

1. Communication Skills

• Excellent interpersonal and communication skills.
• The ability to build effective relationships with both internal and external stakeholders.
• An approachable and adaptable style, with a strong client-service mindset.

1. Organisation and Delivery

• The ability to maintain a high level of accuracy and confidentiality.
• Strong organisational and prioritisation skills.
• The ability to work effectively under pressure and consistently meet demanding deadlines.

1. Technical Expertise

• Strong proficiency in using technology platforms and the ability to identify and escalate system-related issues appropriately.
• Experience producing both standard and ad hoc reports.
• The ability to work effectively with IT teams and other stakeholders to deliver reporting solutions and process improvements.
• A proactive interest in supporting continuous improvement and future system enhancements.

Essential Requirements

• Business-level written English and conversational spoken English (equivalent to TOEIC 800 or above).
• Advanced Microsoft Word skills, including document formatting, numbering, headers and footers, table of contents creation and management.
• Previous secretarial experience within an international or a Korean law firm.

Preferred Experience

• Administrative or executive support experience within banking, securities or other financial institutions.
• Administrative or secretarial experience within a consulting firm or other professional services environment.

Why Join Us?

• A highly collaborative and supportive team environment where colleagues are approachable and willing to help.
• The opportunity to develop expertise in sophisticated legal support work.
• Exposure to international matters and the opportunity to work with a diverse range of clients and professionals across jurisdictions.