Description
The Administrative Assistant provides high-level administrative support, including planning and coordinating large events, meetings, and conferences, screening inquiries and complaints, and managing projects and space planning.
Responsibilities:
- Provide executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support
- Produce and update presentations and other materials using PowerPoint, Excel, and Word
- Perform meeting and event support, including preparing meeting materials and notes, ensuring space setup and cleanup, catering management, and other projects
- Support local community and civic affairs events, assisting with event planning, management, and breakdown
- Assist with various projects within a high-traffic sales office, including office initiatives, mail and office supply management, and facility oversight
- Order office supplies and promotional items and maintain the budget for management monthly and year-end
- Assist with printing requests, including printing, binding, and shipping materials
- Backup other administrative professionals when needed
- Perform additional responsibilities as assigned
Qualifications:
- Previous 3+ years of experience as an Administrative Assistant, with demonstrated ability to support senior leaders
- Experience with office or facility management preferred
- Strong computer-based technical skills, including Outlook, Word, and internet/web navigation, and strong knowledge base of Microsoft Excel
- Health insurance background with general understanding of the overall sales process and knowledge of Salesforce.com
- Strong written and verbal communication, problem-solving, and analytical skills
- Detail-oriented with exceptional follow-up skills
- Ability to work in a production-like, fast-paced environment and adapt quickly to change, with the ability to manage, prioritize, and work on numerous projects at one time
- Strong organizational skills with the ability to work both independently and in a team environment
- Ability to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and/or business partner and understanding the consequences of actions
- Budgeting or accounting experience preferred
- Project management experience preferred
- High School Diploma required