Description
Syneos Health is seeking a Sr. Conferences, Meetings & Events Planner to manage events from concept through completion. The successful candidate will support the Go-To-Market (GTM) team by planning and executing conference, meeting and event logistics across the region.
Job Responsibilities
- Lead end-to-end planning for conferences, meetings and events, including stakeholder coordination, planning materials, calls, sponsorships, hotel blocks, collateral and promotional items.
- Manage external vendors, including exhibit, promotional and printing partners, to deliver business needs within budget.
- Coordinate event promotion with Content Strategy, Digital Analytics and External Communications, including emails, landing pages and social media.
- Support customer-facing teams with attendee lists, CRM campaigns and meeting scheduler training.
- Negotiate contracts with hotels, convention centers, conference associations, speakers and other service providers.
- Develop programs, agendas, budgets and services that meet host requirements and budget targets.
- Build Cvent registration sites and manage registration, attendee communications and related updates.
- Maintain event records and financial details, including final bill review, spend approval and vendor payments.
- Project manage GCC&M Centers of Excellence to support conference and event strategy, goals and objectives.
- Coordinate audio-visual, transportation, displays and other event requirements.
- Evaluate and select service providers based on event requirements.
- Develop and distribute event reports to participants, vendors and other stakeholders as needed.
- Provide post-event analysis, budget recaps and participant feedback to improve future events.
- Plan internal team meetings and events, both in person and virtual, as needed.
- Manage financial tasks, including POs, invoices, budget tracking, monthly accruals and reconciliation.
- Travel up to 25% to support annual sales meetings, conferences and events onsite.
Qualification Requirements
- Bachelor’s degree in hospitality, business, communications or related field.
- 3-5 years of conference, meeting or event planning experience.
- Healthcare, CRO or biopharmaceutical services experience preferred.
- Strong organizational and time management skills.
- Proficiency in Microsoft Excel, PowerPoint and Word, including pivot tables.
- Experience with Cvent or similar event management tools.
- Experience with Trello or similar project management tools.
- Detail-oriented, with the ability to manage multiple projects and competing deadlines.
- Strong problem-solving and troubleshooting skills in a team environment.
- Strong interpersonal, verbal and written communication skills across calls, virtual meetings and in-person settings.
- Ability to present effectively to attendees and senior executives in person or virtually.
- Flexible and adaptable in a fast-paced, dynamic environment.
- Able to work both independently and collaboratively.