Description
We are seeking a proactive, highly organized, and efficient Executive Assistant to provide comprehensive support to the General Counsel of Braze and to the broader Legal team.
The General Counsel is based in California and this position will be based in São Paulo, so the role requires consistent working hours to partially overlap with U.S. Pacific business hours/time zone.
Main responsibilities:
- Manage calendars, appointments, and scheduling for the General Counsel and key legal staff, coordinating across multiple time zones
- Support the General Counsel in his capacity as Corporate Secretary, including logistics for Board and committee meetings, coordinating distribution of materials, supporting Board requests, and helping maintain corporate records and calendars
- Handle travel booking and expense reporting
- Track deliverables, deadlines, and follow-ups against the General Counsel's objectives across the Legal team's functional areas
- Plan and coordinate departmental events (all-hands meetings, team events, offsites)
- Manage unscheduled requests with attention to detail, efficiency, and quality
- Perform confidential and complex administrative duties, including preparing and formatting documents
- Assist with project coordination and management, new hire onboarding tasks, and other team duties as identified
Requirements:
- Strong experience supporting a senior executive in a fast-paced environment
- Fluent written and verbal English fluency, with exceptional communication skills
- Proven ability to handle confidential and sensitive information with discretion
- Experience leading projects, developing scope, managing schedules, and following up with stakeholders appropriately
- Familiarity with productivity and project management tools, and with corporate travel and expense platforms (e.g., Navan, Concur)
- Exceptional organizational skills and a high degree of personal accountability
- You excel at cross-functional collaboration to ensure seamless and effective communication
- You have a proven track record of success, and are proactive and reliable
Nice to have:
- Prior experience supporting a legal, compliance, or corporate secretary function
- Prior experience at a publicly traded company
Benefits:
- Competitive compensation that may include equity
- Retirement and Employee Stock Purchase Plans
- Flexible paid time off
- Comprehensive benefit plans covering medical, dental, vision, life, and disability
- Family services that include fertility benefits and equal paid parental leave
- Professional development supported by formal career pathing, learning platforms, and a yearly learning stipend
- A curated in-office employee experience, designed to foster community, team connections, and innovation
- Opportunities to give back to your community, including an annual company-wide Volunteer Week and donation matching
- Employee Resource Groups that provide supportive communities within Braze