Description
The HKUST Fok Ying Tung Graduate School is seeking an administrative assistant to support the Postgraduate Secretariat. The successful candidate will perform a range of administrative duties to oversee and support postgraduate education.
Responsibilities include:
- Serving as a coordinator to liaise with internal and external stakeholders on matters concerning taught postgraduate education
- Providing secretarial support to committees, including vetting proposals, preparing meeting papers, drafting committee minutes, and following through on the implementation of decisions made by the committees
- Preparing postgraduate-related guidelines and manuals, and monitoring their implementation
- Coordinating the re-engineering and automation of PG-related operations
- Assisting in the compilation of reports and statistics
- Coaching and supervising junior staff
The ideal candidate will have:
- A bachelor's degree
- At least 3 years of relevant work experience, preferably in a local tertiary education institution
- Good communication skills in written and verbal English, Cantonese, and Putonghua
- Strong IT and numerical skills with a meticulous sense and sound judgment
- The ability to work independently in a dynamic working environment
The appointment is for 2 years, renewable. The starting salary will be commensurate with qualifications and experience. Fringe benefits, including annual leave, medical and dental benefits, will be provided. A gratuity will be payable upon successful completion of the contract.