Description
The Administrative Assistant provides administrative and operational support to the Human Resources and Labor Relations teams.
This role serves as a key partner in managing day-to-day department operations, coordinating meetings and events, processing employee-related transactions, and supporting a variety of HR and Labor Relations initiatives.
The ideal candidate is a self-starter who can work independently, navigate a fast-paced environment, handle confidential information with discretion, and proactively identify solutions with minimal direction.
Key Responsibilities
- Provide administrative support to Human Resources and Labor Relations leadership and team members.
- Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials.
- Coordinate department events, offsites, training sessions, and employee engagement activities.
- Review and process timesheets, expense reports, and other administrative transactions.
- Complete I-9 employment verification and support onboarding activities for new hires.
- Assist with HR and Labor Relations processes including job announcements, promotions, compensation entries, and employment status updates.
- Support Labor Relations in negotiations, grievance and arbitration proceedings by managing union correspondence, tracking data, and organizing all related documents.
- Maintain accurate records and ensure timely completion of assigned tasks and transactions.
- Support special projects and identify opportunities to improve processes through technology, automation, and efficient work practices.
- Build partnerships across the organization to effectively navigate processes and obtain information needed to support the business.
- Track deadline-driven responsibilities while supporting multiple managers and teams.
Required Experience
- 3+ years of administrative support experience, preferably in Human Resources, Labor Relations, or a related business function.
- Experience managing calendars, meetings, travel arrangements, and departmental events.
- Experience reviewing and processing timesheets, expense reports, and tracking department budget.
- Oracle proficiency preferred.
- Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, Microsoft Forms, and Co-Pilot.
- Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience handling confidential and sensitive information with professionalism and discretion.
- Proven ability to learn quickly, work independently, and build relationships across an organization to accomplish work.
Benefits
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being.