Description
We are seeking a Human Resources and Data Associate to provide operational, data, systems, reporting, and administrative support to the Human Resources Unit in Washington, D.C.
The successful candidate will work under the direct supervision of the National Human Resources Officer and contribute to accurate and timely HR service delivery across various areas, including recruitment, onboarding, personnel administration, time and attendance, payroll, benefits, performance management, separation, insurance, and official documentation.
Responsibilities:
- Assist in coordinating recruitment processes, including guiding hiring managers, drafting vacancy notices, screening applications, and preparing job offers
- Support the implementation of pre-employment and onboarding activities, including preparing entry on duty documentation and facilitating enrolment in insurance and retirement plans
- Perform assigned roles in HR systems, maintaining data consistency, accuracy, and completeness
- Support a range of personnel actions, including classification and reclassification, promotions, transfers, and separations
- Prepare, validate, and process payroll in accordance with established schedules and controls
- Maintain and update HR operational trackers, databases, and reporting tools
- Support the preparation and maintenance of interactive dashboards and recurring management reports using Microsoft Power BI and advanced Microsoft Excel
- Use approved artificial intelligence tools to support authorized research, drafting, data analysis, and knowledge management
- Conduct regular data-quality reviews across HR systems and trackers
- Prepare personnel reports, correspondence, and other documentation
- Provide information to staff on entitlements, responsibilities, policies, and procedures
- Maintain and update standard operating procedures and process documentation
- Assist with planning and monitoring HR projects and recurring deliverables
- Support locally administered HR and institutional processes, including communication with local authorities and administration of insurance policies
- Provide general HR, administrative, logistical, and operational support
Qualifications:
- High school diploma with five years of relevant experience or a bachelor's degree in Human Resources, Business Administration, Information Systems, Data Analytics, Psychology, or a related field with three years of relevant professional experience
- Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage
- Experience supporting human resources operations, personnel administration, payroll, reporting, workforce data management, or related functions
- Demonstrated experience using Microsoft Excel for data analysis, reconciliation, reporting, and operational control
- Experience using Microsoft Power BI or a comparable business-intelligence and data-visualization platform
- Experience using Microsoft Power Query and workflow or collaboration tools such as Power Automate, Forms, Lists, SharePoint, and Teams