Description
We are seeking a Senior Payroll Specialist to join our global Payroll Team based in São Paulo. As a key member of the team, you will be responsible for managing increased vendor complexity, mitigating heightened audit and legislative risks, and acting as an operational anchor to allow the Payroll Lead to focus on macro-level expansion strategy.
Responsibilities:
- Provide operational oversight and serve as the final approval authority for standard pay runs
- Act as the designated regional lead and approval authority when the Payroll Lead is out of office
- Partner with Tax, Finance, and People Operations teams to ensure clear boundaries and deflect out-of-scope work
- Track Service Level Agreements (SLAs) and monitor the operational performance of key regional payroll partners
- Develop robust and detailed processes to ensure accurate, effective, efficient, and timely execution of payroll
- Lead and manage comprehensive audit walkthroughs with internal and external audit teams
- Proactively monitor and manage logged risk items to ensure swift resolution and compliance
- Prepare, double-check, cross-check, review, and analyze payrolls according to established deadlines
- Manage first- and second-line queries from employees, other teams, and external providers
- Build strong, trust-based relationships with internal and external stakeholders through clear, transparent, and timely communication
- Contribute to and lead payroll-related projects, such as system implementations, process automation, and regional expansions
- Monitor and track regional legislation updates impacting Wise
- Ensure compliance across all locations globally, including International, Federal, State, and local payroll tax laws
- Maintain responsibility for outputs of payrolls, such as payroll journals, GL files, historical payroll documentation, and ad-hoc reporting
Requirements:
- Prior in-house payroll processing experience of at least 3+ years in a high-growth, product or tech-led company
- 3 to 5 years of hands-on experience with global payroll systems
- Experience with Latam and North America payrolls
- Advanced tech skills, particularly with Excel
- High proficiency in using modern payroll software
- Fluent in English, both written and verbal
Nice to Haves:
- Professional payroll certification
- Additional education such as a Bachelor’s Degree or equivalent years of experience
- Experience with Workday Payroll
Benefits:
- Health and dental allowance for you and your dependents
- Company-paid Life Insurance and EAP program
- Paid time off: 30 days vacation + 3 “Me” days + 1 volunteer day, annually
- A paid 6-week sabbatical leave after four years
- 8-weeks of paid parental leave, after a year with us and child care assistance
- Transportation vouchers
- Meal and food vouchers