Description
Are you a proactive, detail-oriented Personal Assistant looking to thrive in a fast-paced, collaborative environment? Join Freshfields' dynamic Assistant Centre (AC) in London, where you'll be part of a high-performing team supporting senior stakeholders and contributing to the smooth running of our business.
As a Personal Assistant within the AC, you'll work closely with Executive Assistants (EAs), Admin Assistants (AAs), and other business services teams to deliver exceptional administrative support. Reporting to the Operations Practice Manager (OPM) and supported by the AC Resource Coordinator (ARC), you'll play a key role in ensuring a seamless client experience and operational excellence.
Responsibilities
- Providing high-quality administrative support including diary management, meeting coordination, travel arrangements, and document preparation.
- Supporting financial processes such as billing, expense claims, and budget tracking.
- Assisting with marketing and business development activities, including event coordination and CRM updates.
- Collaborating with colleagues across departments to deliver efficient and client-focused solutions.
- Managing matter openings, risk checks, and internal systems with accuracy and discretion.
- Offering technical support and troubleshooting assistance for platforms like Teams and iManage.
Requirements
- A strong academic background or equivalent professional experience.
- Excellent Microsoft Office skills (Word, PowerPoint, Excel).
- Outstanding organisational and time management abilities.
- A confident, professional, and approachable manner.
- A team player with excellent communication skills and a “can-do” attitude.
- High attention to detail and a methodical approach to work.
- Resilience, adaptability, and a willingness to learn and share best practices.
Benefits
- Be part of a supportive and forward-thinking team.
- Gain exposure to a wide range of business functions and stakeholders.
- Enjoy opportunities for professional development and career progression.
- Work in a centralised service model that values collaboration, innovation, and excellence.