Description
We are seeking an experienced Administrative Assistant to provide high-level support to our fee earners across the Middle East and North Africa region.
The successful candidate will be responsible for providing administrative support, client engagement, marketing and business development activities, and general administrative tasks.
Client Engagement
- Respond to client requests and provide efficient and business-like assistance
- Maintain good knowledge of current matters and carry out client liaison duties
- Develop and maintain up-to-date knowledge of the stage of matters and fee earners' workloads
Marketing and Business Development Activities
- Support fee earners with their marketing and business development responsibilities
- Update firm-wide software systems with new contacts and business development activities
- Assist with administrative support for business development and client events
- Support fee earners with maintaining the firm's credentials database
General Administrative Support
- Manage incoming communication and draft replies
- Proactively manage fee earners' diaries and arrange travel and expense claims
- Type letters, correspondence, and legal documentation
- Establish and maintain electronic filing systems
- Carry out day-to-day administrative tasks
Communication
- Communicate effectively with fee earners and other teams
- Proactively communicate with team supervisors on workload and difficulties
Team Support
- Provide support to other business services teams where necessary
- Contribute to departmental support projects
Requirements
- Formal legal secretarial qualification
- Excellent communication skills
- Administrative support experience
- Good organisational skills and attention to detail
- Ability to prioritise and act on own initiative
- Ability to work as part of a team
- Flexibility to work in evenings and/or weekends as required
- Excellent IT skills, including fast and accurate audio and copy typing
- Experience in using FileSite, Intapp, WorkDay, SalesForce, Foundation, IntroHive or industry equivalent