Description
This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing.
The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise.
Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
- Coordinate and prepare for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.
- Act as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
- Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.
- Support rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross-functional planning sessions.
- Develop and produce administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
- Partner closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross-org initiatives.
- Coordinate administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
- Provide general administrative and office support as required, including document management, mailing, and coordination of office services.
Education & Experience Recommended:
- High School Diploma, GED, or equivalent required; additional education or training preferred.
- Typically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
- Experience supporting marketing, sales, or customer-facing organizations is strongly preferred.
Knowledge & Skills:
- Executive-Level Administrative Support
- Calendar and Time Management
- Travel Planning and Expense Management
- Microsoft 365 (Outlook, PowerPoint, Excel, Word)
- Microsoft SharePoint
- Presentation and Document Preparation
- SAP Applications
- Budgeting, Invoicing, and Expense Reporting
- Marketing and Business Acumen
- Office and Vendor Management
- Data Entry and Reporting
- Purchasing and Office Supply Management
Cross-Organizational Skills:
- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity
- Discretion and Sound Judgment
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Long term/short term disability insurance
- Employee assistance program
- Flexible spending account
- Life insurance
- Generous time off policies, including 4-12 weeks fully paid parental leave based on tenure, 13 paid holidays, and 15 days paid time off.