Description
We are seeking an exceptional Project Coordinator to support the Project Manager in the safe, coordinated, and robustly assured delivery of the commercial and digital infrastructure for the National School for Government and Public Sector.
The successful candidate will be responsible for coordinating project activities, maintaining the project's governance framework, and providing high-quality project maintenance.
Responsibilities:
- Support the Project Manager in developing and maintaining comprehensive plans and timelines
- Track immediate actions and medium to long-term strategies for safe delivery of the future infrastructure
- Run the governance process for the project, including scheduling and facilitating project and workstream meetings
- Prepare, draft, and distribute necessary materials (agendas, Board papers, minutes, etc.)
- Proactively maintain and update the project's risks, issues, and dependencies log
- Ensure timely review by the Project Manager and workstream leads, and track resulting actions and decisions
- Establish and maintain project controls, keeping the Project Manager informed of the project status
- Prepare project performance reports, present statistics, and research new information
- Lead in capturing and documenting lessons learned and incorporating them into project documentation and forward plans
- Manage the completion of associated actions within delivery timelines
- Collate and quality assure regular returns to meet the assurance needs requirements of the project
- Work with the Change Manager and Project Manager to provide data for change control requests
- Present change control requests to the relevant board and communicate the outcomes
Person Specification:
- Foundational experience in a PMO or Project Delivery environment or Governance role within a complex environment
- Exceptional written communication skills, with a track record of accurately preparing and formatting clear project documentation
- Ability to operate effectively in rapidly changing strategic contexts
- Strong capability for building and developing working relationships across various stakeholders
- Excellent organisational and communication skills to effectively run project governance
Desirable Criteria:
- Hold a Project Management Qualification (e.g. Prince2, Agile, Scrum)
- Experience of working in a project delivery environment
- Working knowledge of project management principles, tools, and governance processes
Technical Competencies:
- Assurance (Working)
- Scheduling (Working)
- Planning (Working)
- Change Control (Working)
Behavioural Competencies:
- Collaboration (Working)
- Working with Ambiguity (Awareness)
- Influencing (Awareness)
Benefits:
- Salary of £39,250 - £46,844 per year
- Contribution of £11,370 towards Civil Service Defined Benefit Pension scheme
- Learning and development tailored to your role
- Flexible working options
- Culture encouraging inclusion and diversity
- Civil Service Pension with attractive pension, benefits for dependants, and employer contributions of 28.97%
- Minimum of 25 days of paid annual leave