Description
We are seeking a Legal Secretary to join our Employment team in Bristol. As a Legal Secretary, you will provide a high-quality and efficient secretarial service to a Partner, fee-earners, and trainee solicitor.
Key Responsibilities:
- Prepare, amend, and format legal correspondence, agreements, court forms, and other documentation, including Tribunal bundles
- Manage diaries and emails for Partners and fee earners
- Organise meetings, calls, travel arrangements, and process fee earner expenses
- Liaise with courts and other third parties
- Open new matters, draft retainer letters, and monitor progress of letters being signed by partners, issued to, and approved by clients
- Manage Key Dates Tracker in relation to important dates and liaise with the legal tech team
- Prepare finance reports for fee earners ahead of billing, assist with managing billing for specific clients, and liaise with clients for approval to bill
- Manage workflow to the Document & Design Centre, Print Room, and other support teams as required, proactively ensuring work is returned within the required timescales
- Liaise with Business Development, Marketing, Events, and Finance teams to support specific team-based tasks
- Work to strict deadlines and manage priorities effectively
- Establish positive and effective working relationships with colleagues at all levels
- Provide cross-Practice Group support where necessary
- Assist with the preparation of pitch documentation, with a particular focus on creating and formatting presentations in Powerpoint
- Manage HighQ sites, monitor document uploads, and keep site records up to date
- Issue settlement agreements by DocuSign, monitor signing, and provide updates on progress
Requirements:
- Adaptable to change whilst maintaining a professional approach
- Demonstrate high levels of client care, organisational, and time management skills
- Experience within another law firm demonstrating a proactive and enthusiastic approach with high levels of IT literacy, superb attention to detail, and the ability to learn new systems quickly
Benefits:
- Competitive basic salary (reviewed annually)
- Flexible, hybrid working policy
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Holiday exchange scheme
- Private medical insurance
- Enhanced parental leave
- Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010