Description
The Practice Coordinator provides high-level administrative support to the Projects team while helping coordinate team initiatives and events. This role is well suited for a collaborative professional who is organized, resourceful, and able to manage multiple priorities.
Responsibilities include:
- Provide administrative and operational support to lawyers and other members of the practice group
- Coordinate internal meetings, team events, retreats, and practice group programs
- Manage event logistics, including venue coordination, attendee communications, vendor management, materials preparation, and on-site support
- Partner with practice group leadership to support team initiatives and projects that promote collaboration and engagement across the group
- Prepare, edit and proofread a variety of practice area documents, including correspondence, agreements, spreadsheets, and presentations
- Complete client/matter intake request forms and work directly with the lawyers and compliance department on new or existing business
- Maintain calendars to include coordination and scheduling of meetings, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
- Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
- Interact and follow-up with clients, outside counsel and others, as requested
- Manage physical and electronic files (iManage)
- Assist with lawyer time entry and client billing, as needed
- Process business expense reimbursements and vendor payments
- Coordinate domestic and international travel arrangements with firm’s travel provider
- Organize, maintain, and track documents on a client extranet site or other databases
- Maintain and update contact lists, create labels and coordinate mailings, as requested
- Assist other team members with overflow work and special projects, as requested
Qualifications:
- Minimum of 3 years’ experience providing administrative support in a corporate or professional environment
- Associate’s or Bachelor’s degree preferred; high school diploma is required
- Proficient in Microsoft Office and Adobe Acrobat, with a strong ability to learn and adapt to new software quickly
- Excellent communication skills, both written and verbal
- Excellent organizational skills
- Impeccable attention to detail
- Ability to work harmoniously and effectively with others as part of a team
- Strong work ethic and positive attitude, with flexibility to work overtime as needed
- Exercises confidentiality and discretion in a professional and trustworthy manner
- Self-starter who takes initiative and has willingness to learn
Benefits:
- Comprehensive and competitive benefits package, including access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance
- Pre-tax benefits such as health savings and flexible spending accounts
- 401(k) savings plan and profit-sharing plans if eligible
- Fertility benefits designed to support fertility and family-forming journeys
- Commuter benefits where applicable and student loan assistance refinancing options
- Paid time off plan, which provides a minimum of 20 days off based on role and tenure with the firm
- Generous paid maternity leave and paid paternity leave (parental leave) benefit